Craft an Effective Counteroffer Letter Email: Sample and Writing Guide
Source resumegenius.com
The Ultimate Counter Offer Letter Email Structure
When crafting a counter offer letter email, structure is key to effectively conveying your updated offer to a candidate who has received an alternative job offer. Follow these recommended sections to create a compelling counter offer letter email:
1. Express Appreciation and Acknowledgement
Begin your email by expressing gratitude for the candidate’s time and consideration. Acknowledge their previous acceptance of your initial offer and the recent news of their counter offer.
2. State Your Understanding
Clearly articulate your understanding of the candidate’s decision to consider another offer. Express sincere interest in retaining them and emphasize your desire to work together.
3. Present Your Counter Offer
- Detail the specific salary and benefits package you are offering.
- Highlight any additional incentives, perks, or growth opportunities included.
- Consider offering a flexible work schedule or remote work options.
4. Table Comparison (Optional)
| Previous Offer | Counter Offer | |
|---|---|---|
| Salary | $X per year | $Y per year |
| Benefits | Health, dental, vision | Health, dental, vision, 401k with employer match |
| Vacation | 2 weeks | 3 weeks |
5. Address Candidate’s Concerns
If the candidate has expressed specific concerns or objections, address them directly in your email. Explain how your counter offer addresses their concerns and aligns with their career goals.
6. Set a Deadline
Provide a clear deadline for the candidate to respond to your counter offer. This gives them ample time to consider your proposal and make an informed decision.
7. Express Confidence and Enthusiasm
End the email on a positive note by expressing your confidence that your counter offer will meet the candidate’s expectations and lead to a mutually beneficial partnership.
7 Sample Counter Offer Letter Email Templates
Counter Offer Letter Template for Salary Increase Request
Dear [Candidate Name],
Thank you for your interest in the position of [Position Name]. We appreciate your enthusiasm and the value you bring to our organization.
After careful consideration, we are pleased to offer you a counteroffer with an annual salary of [Amount], effective [Date]. This represents an increase of [Percentage] from your initial offer.
We believe this salary adjustment reflects your experience and the significant contribution you have made to our team.
Counter Offer Letter Template for Flexible Work Schedule
Dear [Candidate Name],
Thank you for your interest in the position of [Position Name]. We are impressed with your qualifications and believe you would be a valuable asset to our organization.
While we are not able to meet your requested salary of [Amount], we are willing to offer you a flexible work schedule that allows you to balance your work and personal life.
- You will have the option to work [Number] days per week from home.
- You will have a flexible start and end time within a certain period.
- You will have access to a remote work stipend to cover expenses.
Counter Offer Letter Template for Additional Benefits
Dear [Candidate Name],
Thank you for your interest in the position of [Position Name]. We are pleased to offer you a counteroffer that includes additional benefits:
- Increased vacation time of [Number] days per year.
- Enhanced health insurance coverage with lower deductibles.
- Tuition reimbursement program for up to [Amount] per year.
- Stock options or other performance-based incentives.
Counter Offer Letter Template for Professional Development Opportunities
Dear [Candidate Name],
Thank you for your interest in the position of [Position Name]. While we are not able to meet your requested salary, we are committed to your professional development and growth.
As part of our counteroffer, we are offering you the following opportunities:
- Mentorship program with senior leaders.
- Cross-functional training and development programs.
- Leadership and management training courses.
- Access to conferences and industry events.
Counter Offer Letter Template for Relocation Assistance
Dear [Candidate Name],
Thank you for your interest in the position of [Position Name]. We are located in [City], and we understand that relocation can be a significant expense.
In recognition of this, we are offering you a relocation assistance package that includes:
- Moving expenses reimbursement of up to [Amount].
- Temporary housing allowance for [Number] weeks.
- Assistance with finding housing and schools.
Counter Offer Letter Template for Equity Compensation
Dear [Candidate Name],
Thank you for your interest in the position of [Position Name]. We are impressed with your experience and believe you would be a valuable addition to our team.
While we are not able to meet your requested salary, we are offering you a competitive salary and an attractive equity compensation package:
- Equity options equivalent to [Number] shares.
- Performance-based stock grants.
- Employee stock purchase plan.
Counter Offer Letter Template for Combining Multiple Incentives
Dear [Candidate Name],
Thank you for your interest in the position of [Position Name]. We value your skills and experience and are eager to have you join our team.
To address your feedback, we are pleased to offer you a comprehensive counteroffer that includes the following:
- A salary increase of [Percentage], bringing your annual salary to [Amount].
- A flexible work schedule with [Number] days per week of remote work.
- An enhanced health insurance plan with a lower deductible.
- Equity options equivalent to [Number] shares.
What to Include in a Counter Offer Letter Email
A counter offer letter is a formal document sent by an employer to a candidate who has accepted another job offer. The purpose of a counter offer letter is to persuade the candidate to stay with the company by offering them a better package.
A counter offer letter should include the following:
- A clear statement that the company is offering a counter offer. This statement should be at the beginning of the letter and should be easy to find.
- The terms of the counter offer. This should include the salary, benefits, and other terms of employment.
- A request for the candidate to respond by a certain date. This date should be reasonable, but it should also be clear that the company needs an answer soon.
- A signature from the authorized person. This person should be someone who has the authority to make an offer of employment.
In addition to the above, a counter offer letter may also include the following:
- A brief explanation of why the company is making a counter offer. This could include information about the candidate’s skills and experience, or about the company’s needs.
- A statement of the company’s commitment to the candidate. This could include a statement about the company’s culture or about the candidate’s future with the company.
- A request for the candidate to keep the counter offer confidential. This is important to protect the company’s interests.
How to Write a Counter Offer Letter Email
When writing a counter offer letter email, it is important to be clear, concise, and professional. The letter should be easy to read and understand, and it should be free of errors.
The following tips can help you write a successful counter offer letter email:
- Use a professional tone. This means avoiding slang and using proper grammar and spelling.
- Be clear and concise. Get to the point quickly and avoid using unnecessary language.
- Be specific. Include all of the relevant information, such as the salary, benefits, and other terms of employment.
- Be persuasive. Explain why the company is making the counter offer and why the candidate should accept it.
- Be respectful. Thank the candidate for their time and consideration, and let them know that the company values their contributions.
What to Do After Sending a Counter Offer Letter Email
After sending a counter offer letter email, it is important to follow up with the candidate. This can be done by phone or email, and it is a good way to answer any questions that the candidate may have.
It is also important to be prepared for the candidate to decline the counter offer. If this happens, thank the candidate for their time and consideration, and wish them well in their future endeavors.
Additional Questions
What are some of the things to avoid when writing a counter offer letter email?
Avoid being vague or ambiguous. Avoid making promises that you cannot keep. Avoid being negative or critical of the other job offer.
What are some of the benefits of making a counter offer?
Making a counter offer can help you retain a valued employee. It can also help you build goodwill with the candidate, even if they do not accept the counter offer.
What are some of the risks of making a counter offer?
Making a counter offer can be seen as a sign of desperation. It can also lead to resentment from other employees who feel that they are not being paid fairly.
Alright, my friend, that’s all for now on writing a counter offer letter email. I appreciate you sticking around and giving this a read. I hope you found this helpful. If you have any more questions or need further guidance, feel free to swing by again. I’ll be here, ready to help you out with any future HR or job-related queries. Take care and keep rocking those negotiations!