Drafting a Compelling Counter Offer Letter Email
Source dl-uk.apowersoft.com
Structure of a Counter Offer Letter Email
A well-crafted counter offer letter email can increase the chances of retaining a valued employee. Here’s a detailed guide to its essential structure:
Introduction
* Greet the employee warmly and express appreciation for their contributions.
* Reiterate their resignation and acknowledge their decision to leave.
Counter Offer
* Clearly state your improved offer, including any changes to salary, benefits, or conditions of employment.
* Justify the changes, highlighting the employee’s performance and value to the company.
* If applicable, explain any constraints that limit the extent of the revised offer.
- Key Points
* Itemize the key points of the counter offer in a bulleted list.
* This makes it easy for the employee to scan and understand the proposal.
Request for Response
* Politely request the employee’s response by a specified date.
* Explain the importance of a timely decision to facilitate planning.
Next Steps
* Outline any follow-up steps, such as scheduling a meeting to discuss the offer further.
* Express optimism about the employee’s continued contributions to the organization.
Closing
* Thank the employee for their time and consideration.
* Reiterate appreciation for their service and wish them well in their future endeavors.
Optional Appendix
* If necessary, attach any supporting documents, such as a revised job description or benefits package.
| Subject | Counter Offer to [Employee Name] |
|---|---|
| From | [Your Name] |
| To | [Employee Name] |
7 Counter Offer Letter Email Examples for Different Reasons
Example 1: Acknowledging Gratitude and Offering a Modified Proposal
Dear [Candidate Name],
Thank you for considering our counteroffer. We are grateful for your feedback and value you as a potential member of our team.
While we understand your decision to accept another offer, we would like to offer a revised proposal:
- Increased salary by [amount]
- Additional [number] days of paid time off
- Enhanced benefits package
We believe this modified offer addresses your initial concerns and aligns with the value you bring to our organization.
Example 2: Expressing Appreciation and Outlining Development Opportunities
Dear [Candidate Name],
Thank you for informing us of your decision to pursue other opportunities. We appreciate your time and consideration.
While we regret to see you leave, we want to express our sincere gratitude for your contributions to our company. We recognize your talent and potential.
To enhance your professional development, we would like to offer a counteroffer that includes:
- Formal mentorship program with a senior executive
- Opportunity to lead a new project
- Tailored training and development plan
Example 3: Matching the Competing Offer and Enhancing Benefits
Dear [Candidate Name],
We received your resignation letter and were disappointed to learn of your decision to leave our company.
We value your contributions and would like to keep you on our team. After reviewing your competing offer, we are prepared to match the salary and benefits package they have presented.
Furthermore, we would like to offer an additional:
- Performance-based bonus plan
- Enhanced health insurance coverage
Example 4: Offering a Salary-Only Counteroffer
Dear [Candidate Name],
Thank you for considering our counteroffer. We understand your desire for a higher salary, and we are pleased to offer you an increase of [amount].
While we cannot meet all of your other requests, we believe this salary increase demonstrates our commitment to retaining you as a valuable member of our team.
Example 5: Emphasizing Company Culture and Team Environment
Dear [Candidate Name],
We are writing to express our appreciation for your dedication to our company. We were surprised to receive your resignation letter and hope that you will reconsider.
While we understand that the other offer may present a competitive salary, we believe that our company offers a unique and rewarding work environment:
- Collaborative and supportive team
- Flexible work schedules
- Opportunities for growth and advancement
Example 6: Requesting a Time Extension for Decision
Dear [Candidate Name],
We received your resignation letter and understand your need to leave the company.
We would like to request a short extension of the deadline for your decision. We believe that having additional time to consider our counteroffer would be beneficial for both parties.
Please let us know if you are open to this request.
Example 7: Expressing Regret and Offering a Farewell Gift
Dear [Candidate Name],
We were disappointed to receive your resignation letter. While we respect your decision, we want to thank you for your contributions to our team.
As a token of our appreciation, we would like to offer you a small gift to commemorate your time with us.
We wish you all the best in your future endeavors.
What is a Counter Offer Letter Email?
A counter offer letter email is a formal email sent by a job candidate to an employer, in response to a job offer. It proposes changes to the terms of the offer, such as salary, benefits, or start date.
- Subject: Counter Offer for [Job Title] at [Company Name]
- Predicate: I am writing to counteroffer the terms of the job offer I received for the position of [Job Title] at [Company Name].
- Object: I am requesting a salary of [Amount], [Benefit Request], and a start date of [Date].
When to Send a Counter Offer Letter Email?
You should only send a counter offer letter email if you have a genuine reason for doing so. This could include:
- You have received a better offer from another employer.
- You have new information that was not available to you when you accepted the initial offer.
- You have special skills or experience that you believe warrant a higher salary or more benefits.
How to Write a Counter Offer Letter Email?
When writing a counter offer letter email, it is important to be:
- Professional: Use formal language and a respectful tone.
- Clear: State your counteroffer clearly and concisely.
- Specific: Provide specific details about the changes you are requesting.
- Negotiable: Be willing to compromise if necessary.
Additional Tips for Writing a Counter Offer Letter Email
- Send your counter offer letter email promptly.
- Proofread your email carefully before sending it.
- Be prepared to negotiate with the employer.
- Be prepared to walk away from the offer if your counteroffer is not accepted.
Well, that’s all there is to it. Now you can craft a counter offer letter email that’s both persuasive and professional. I hope this article has been helpful. Thanks for reading! Feel free to drop by again if you need any more career-related advice or inspiration. I’m always here to help.