Can I Request a Recommendation Letter Email Template: Politely Ask for a Favor
Source howtostepmom.com
Writing a strong recommendation letter can be a great way to help job seekers stand out from the competition. A well-written letter can highlight an individual’s skills, experience, and character, and can be a key factor in securing employment. When requesting a recommendation letter, it is important to be polite and professional, and to provide the writer with all the information they need to write a strong letter.
Best Structure for a Request for Recommendation Letter Email
When requesting a recommendation letter, it’s important to follow the proper format to ensure clarity and professionalism. Here’s the best structure to consider:
Subject Line:
- Keep it concise and specific, such as “Recommendation Letter Request for [Your Name]”
Body:
- Start with a Formal Salutation: Begin with “Dear [Recipient Name],” even if you are familiar with them.
- Introduce Yourself (if necessary): If the recipient doesn’t know you well, briefly introduce yourself and provide context.
- State the Purpose: Clearly express that you are requesting a letter of recommendation.
- Remind the Recipient of Your Accomplishments: If appropriate, briefly highlight your relevant skills, experience, or contributions under their supervision.
- Specify the Deadline: If you have a specific deadline, mention it clearly.
- Offer to Provide Supporting Materials: If you have any materials that could help the writer compose the letter, such as a resume or details of the specific opportunity, offer to provide them.
- Express Appreciation: Thank them for their time and consideration, even if they decline.
Additional Tips:
- Proofread carefully for any errors.
- Use a professional email address.
- Follow up if you don’t receive a response within a reasonable time.
| Response Time | Suggested Follow-Up Time |
|---|---|
| 1 week | 1 week after the initial request |
| 2 weeks | 2 weeks after the initial request |
| 1 month | Contact the writer again and check on the status |
Requesting Letters of Recommendation
For a New Position
Dear [Recipient’s Name],
I hope this email finds you well. I am writing to request a letter of recommendation from you for my application to the position of [Position Name] at [Company Name].
I have worked under your supervision for [Number] years as [Your Role]. During this time, I have consistently exceeded expectations in my role and made significant contributions to the team. I believe that my skills and experience align well with the requirements of the position I am applying for.
I would be honored if you would consider writing me a letter of recommendation. I would be happy to provide you with any additional information you may need.
Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Promotion
Dear [Recipient’s Name],
I am writing to request a letter of recommendation from you for my promotion to the position of [Position Name]. I have been with [Company Name] for [Number] years, and I have consistently exceeded expectations in my current role.
I have been responsible for several key projects that have had a positive impact on the company. For example, I led the team that implemented a new CRM system that resulted in a 20% increase in sales.
I am confident that I have the skills and experience necessary to be successful in the position of [Position Name]. I am a highly motivated and results-oriented individual with a strong work ethic.
I would be grateful if you would consider writing me a letter of recommendation. Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Performance Review
Dear [Recipient’s Name],
I am writing to request a letter of recommendation from you for my upcoming performance review. I have been with [Company Name] for [Number] years, and I have consistently exceeded expectations in my role.
I am proud of the work that I have done for the company, and I believe that I have made a significant contribution to its success. I am eager to continue to grow and develop my career at [Company Name], and I believe that a strong letter of recommendation from you would be a valuable asset.
I would be happy to provide you with any additional information that you may need to write the letter of recommendation. Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Scholarship Application
Dear [Recipient’s Name],
I am writing to request a letter of recommendation from you for my application to the [Scholarship Name] scholarship. I am a [Year] student at [University Name] majoring in [Major].
I have been a top student throughout my academic career, and I have received several scholarships for my academic achievements. I am also involved in several extracurricular activities, including the [Activity Name] club and the [Activity Name] society.
I am passionate about my studies, and I am committed to making a difference in the world. I believe that the [Scholarship Name] scholarship would allow me to continue my education and pursue my goals.
I would be honored if you would consider writing me a letter of recommendation. Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Volunteer Position
Dear [Recipient’s Name],
I am writing to request a letter of recommendation from you for my application to the volunteer position of [Position Name] at [Organization Name]. I have been volunteering with [Organization Name] for [Number] years, and I am passionate about its mission.
In my role as a volunteer, I have been responsible for [List of Responsibilities]. I have also been involved in several special projects, such as [List of Projects].
I am confident that I have the skills and experience necessary to be successful in the position of [Position Name]. I am a highly motivated and results-oriented individual with a strong work ethic.
I would be grateful if you would consider writing me a letter of recommendation. Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Business Loan
Dear [Recipient’s Name],
I am writing to request a letter of recommendation from you for my business loan application with [Bank Name]. I am [Your Role] at [Business Name].
I have been with [Business Name] for [Number] years, and I have a proven track record of success. In my role, I have been responsible for [List of Responsibilities].
I am seeking a business loan to expand my business into a new market. I believe that this expansion has the potential to significantly increase my revenue and profitability.
I would be grateful if you would consider writing me a letter of recommendation. Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Personal Reference
Dear [Recipient’s Name],
I am writing to request a letter of recommendation from you for a personal reference. I am currently applying to several jobs, and I believe that a strong reference from you would be very helpful.
I have known you for [Number] years, and I have always been impressed by your [List of Qualities]. I am confident that you can attest to my character and work ethic.
I would be grateful if you would consider writing me a letter of recommendation. Thank you for your time and consideration.
Sincerely,
[Your Name]
Can I Request a Recommendation Letter in an Email?
Yes, you can request a recommendation letter via email. Here are the steps to follow:
- Subject Line: Use a clear and concise subject line that indicates the purpose of your email, such as "Recommendation Letter Request for [Position] Position" or "Request for Reference from [Referrer’s Name]."
- Salutation: Begin your email with a polite salutation, such as "Dear [Referrer’s Name]."
- Introduction: Clearly state the purpose of your email by mentioning that you’re writing to request a letter of recommendation for a specific job or purpose.
- Reminding Context: Briefly remind the recipient of your professional relationship and highlight the specific contributions or accomplishments you would like them to emphasize in the letter.
- Proposed Deadline: If you have a specific deadline for when you need the letter, be sure to mention it in the email. However, be understanding that the recipient may have a busy schedule and offer them some flexibility.
- Expression of Gratitude: Express your gratitude for the recipient’s consideration and time.
- Contact Information: Provide your contact information, such as your phone number and email address, so the recipient can reach you if they need any additional information or clarification.
- Professional Closing: End your email with a professional closing, such as "Sincerely," "Best regards," or "Thank you for your consideration."
Thanks for checking out my article! I appreciate you taking the time to read about how to request a letter of recommendation via email. If you have any other questions, feel free to drop me a line. Also, stay tuned for more email etiquette tips and tricks in the future.