How to Attach a Cover Letter to an Email: A Complete Guide
Source cvgenius.com
Attaching a cover letter to an email is a crucial step in the job application process. A well-written cover letter can provide additional information about your skills, experience, and qualifications. It also allows you to tailor your application to the specific job you are applying for. By attaching your cover letter to your email, you are providing employers with a complete and professional application package.
The Ideal Structure for Attaching Your Cover Letter via Email
Crafting a professional cover letter is crucial, but so is presenting it in a way that makes a positive impression on potential employers. Here’s how to structure your cover letter email to ensure it’s well-received:
Subject Line:
- Keep it concise and attention-grabbing.
- Example: “Application for [Position Name] at [Company Name]”
Body:
Your email body should be brief yet informative:
- Address the Hiring Manager: Use the hiring manager’s name if known, or “Dear Hiring Team” if not.
- Introduce Yourself: State your name and the position you’re applying for.
- Express Interest: Briefly explain why you’re interested in the role and the company.
- Highlight Key Skills and Experience: Briefly mention your most relevant skills and experience that align with the job requirements.
- Attach Your Cover Letter: State that you’re attaching your cover letter as a separate document.
- Call-to-Action: Express your eagerness to schedule an interview or learn more about the opportunity.
Attachment:
Ensure your cover letter is attached as a separate PDF or Word document and named appropriately, such as “YourName_CoverLetter_PositionName.pdf”.
| File Format | Benefits |
|---|---|
| Preserves formatting, professional-looking | |
| Word | Editable, allows for minor adjustments if necessary |
7 Sample Cover Letter Emails for Different Reasons
Cover Letter Email for a Job Application
Dear [Hiring Manager name],
I am writing to express my enthusiastic interest in the [position name] position at [company name]. With my [number of years] years of experience in [industry] and proven expertise in [skills and responsibilities], I am confident that I can make a significant contribution to your team.
My key strengths include:
- [Skill 1]
- [Skill 2]
- [Skill 3]
In my previous role at [previous company name], I was responsible for [list of responsibilities]. I consistently exceeded expectations and received recognition for my [accomplishments].
I am eager to learn more about the [position name] role and how I can use my skills to benefit [company name]. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your name]
Cover Letter Email for a Network Request
Dear [Contact name],
My name is [your name] and I am a [your title] at [your company]. I am writing to request a brief connection with you to discuss my career development goals.
I am particularly interested in learning more about the [industry] industry and the opportunities available for professionals with my skill set. I have been working in [your field] for [number of years] and have a strong foundation in [list of skills].
I understand that you have a wealth of experience and connections in this field. I would be grateful for the opportunity to connect with you and gain your insights.
I am available to meet for coffee or a phone call at your convenience. Please let me know if you are interested in scheduling a brief meeting.
Thank you for your time and consideration.
Best regards,
[Your name]
Cover Letter Email for a Resume Referral
Dear [Referral name],
I hope this email finds you well.
I am writing to ask for your assistance in referring my resume for the [position name] position at [company name]. I am confident that I have the skills and experience necessary to succeed in this role.
As you may know, I have been working in [your field] for [number of years]. In my previous role at [previous company name], I was responsible for [list of responsibilities]. I consistently exceeded expectations and received recognition for my [accomplishments].
I am particularly interested in the [position name] role at [company name] because it aligns with my career goals and interests. I am confident that I can make a significant contribution to your team.
I would be grateful if you would consider referring my resume to the hiring manager. Please let me know if you have any questions or if you need any additional information.
Thank you for your time and consideration.
Best regards,
[Your name]
Cover Letter Email for a Thank-You Note
Dear [Interviewer name],
Thank you so much for taking the time to interview me for the [position name] position at [company name] yesterday. I appreciate the opportunity to learn more about the role and the company.
I was particularly impressed with [specific aspect of the interview]. I believe that my skills and experience would be a valuable asset to your team.
I am eager to learn more about the next steps in the hiring process. Please let me know if there is any additional information you need from me.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
Cover Letter Email for a Follow-Up Inquiry
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to follow up on my application for the [position name] position at [company name]. I submitted my application on [date] and have not yet heard back.
I am still very interested in the position and believe that I have the skills and experience necessary to succeed in this role. I am particularly interested in [specific aspect of the position].
I would be grateful if you could provide me with an update on the hiring process. Please let me know if there is any additional information you need from me.
Thank you for your time and consideration.
Sincerely,
[Your name]
Cover Letter Email for a Resignation
Dear [Supervisor name],
Please accept this letter as formal notification that I will be resigning from my position as [your position] at [company name], effective [date].
This decision was not made lightly, but I have accepted a position at another company that is a better fit for my career goals.
I have enjoyed my time at [company name] and am grateful for the opportunities I have been given. I have learned a great deal and have made many valuable connections.
I will do everything I can to ensure a smooth transition during my remaining time at the company. Please let me know if there is anything specific you need me to do.
Thank you for your support and guidance over the past [number of years]. I wish you and the company all the best in the future.
Sincerely,
[Your name]
Cover Letter Email for a Letter of Appreciation
Dear [Recipient name],
I hope this letter finds you well.
I am writing to express my sincere appreciation for your support and guidance during my time at [company name]. As I move on to a new chapter in my career, I wanted to take this opportunity to thank you for your mentorship and encouragement.
I have learned a great deal from you over the past [number of years]. Your leadership and insights have been invaluable to my professional development.
I am particularly grateful for your support in helping me to [specific example of support]. Your guidance has made a significant impact on my career.
I wish you all the best in your future endeavors. Thank you again for everything.
Sincerely,
[Your name]
How to Attach a Cover Letter to an Email
Attaching a cover letter to an email is a necessary step when applying for a job. Here’s how to do it correctly.
Step 1: Prepare Your Cover Letter
Create a cover letter that highlights your skills and experience and explains why you are the best candidate for the job.
Step 2: Save Your Cover Letter as a PDF
For maximum compatibility, save your cover letter as a PDF file. This ensures that your formatting and layout will not be altered when you attach it to the email.
Step 3: Compose Your Email
Start a new email and address it to the hiring manager or recruiter.
Step 4: Attach Your Cover Letter
Locate the “Attach” button or icon in your email client and click on it. Navigate to the folder where you saved your cover letter and select the PDF file.
Step 5: Send Your Email
Once your cover letter is attached, review your email for any errors and click the “Send” button.
Can I Attach a Cover Letter from My Phone?
Yes, it is possible to attach a cover letter from your phone. Here’s how:
Step 1: Convert Your Cover Letter to PDF
If your cover letter is not already in PDF format, use a file converter app to convert it.
Step 2: Compose Your Email
Open your email app and start a new email. Address it to the hiring manager or recruiter.
Step 3: Attach Your Cover Letter
Tap on the “Attach” button or icon in your email client and select the PDF file from your phone’s storage.
Step 4: Send Your Email
Review your email for any errors and tap the “Send” button.
How Do I Know If My Cover Letter Has Been Attached?
To ensure that your cover letter has been attached to your email, follow these steps:
Step 1: Check the Attachment Icon
After attaching your cover letter, you should see an attachment icon or file name displayed in the email body.
Step 2: Preview the Email
Click on the “Preview” button or icon in your email client. This will show you a preview of the email, including any attachments.
Step 3: Send a Test Email
If you are still uncertain, consider sending a test email to yourself. This will allow you to confirm that your cover letter has been successfully attached.
Well, that’s it for now, folks! Thank you for taking the time to read my humble two cents on attaching cover letters in emails. If you’re still having issues or have any more questions, drop by again sometime. I’m always happy to help. In the meantime, keep on applying and remember: a little extra effort can make all the difference!