Email Templates for Politely Asking for a Letter of Recommendation
Source prepory.com
Asking for a recommendation letter can be a daunting task, but it’s an important step in the job search process. A well-written recommendation letter can help you stand out from the competition and land your dream job. In this article, we’ll provide you with a step-by-step guide on how to write an effective ask recommendation letter email. We’ll cover everything from choosing the right people to ask to formatting your email and following up. Whether you’re a recent graduate or a seasoned professional, writing recommendation letter emails is a skill.
How to Structure a Request for a Recommendation Letter Email
When you’re applying for a new job, it’s often helpful to include a few letters of recommendation with your application. These letters can provide potential employers with insights into your skills, experience, and work ethic from people who know you well.
If you’re not sure how to write a request for a recommendation letter email, here are a few things to keep in mind:
1. Subject line
The subject line of your email should be clear and concise. It should state that you are requesting a letter of recommendation.
2. Salutation
Start your email with a formal salutation, such as “Dear [Mr./Ms. Last Name].”
3. Introduction
In the introduction, state your name and the position you are applying for. Briefly explain why you are writing and mention the person or organization that requested the letter.
4. Body
The body of your email should include the following information:
- A reminder of your relationship with the person you are asking for a letter of recommendation
- A list of your accomplishments and skills that are relevant to the position you are applying for
- A statement of why you believe the person you are asking is qualified to write a letter of recommendation for you
You may also want to include a link to your resume or LinkedIn profile so that the person you are asking can get a better idea of your qualifications.
5. Closing
End your email with a thank you for the person’s time and consideration. You may also want to include a call to action, such as asking the person to let you know if they are able to write you a letter.
6. Signature
End your email with your signature, name, and contact information.
Additional tips
Here are a few additional tips for writing a request for a recommendation letter email:
- Be polite and respectful.
- Keep your email brief and to the point.
- Proofread your email before you send it.
By following these tips, you can increase your chances of getting a strong letter of recommendation that will help you land the job you want.
| Element | Description |
|---|---|
| Subject line | State that you are requesting a letter of recommendation. |
| Salutation | Use a formal salutation, such as “Dear [Mr./Ms. Last Name].” |
| Introduction | State your name and the position you are applying for. Briefly explain why you are writing and mention the person or organization that requested the letter. |
| Body | Include the following information:
|
| Closing | Thank the person for their time and consideration. Include a call to action, such as asking the person to let you know if they are able to write you a letter. |
| Signature | End your email with your signature, name, and contact information. |
7 Sample Recommendation Letter Request Emails
Requesting a Recommendation Letter for a Promotion
Dear [Recipient’s Name],
I hope this email finds you well. I am writing to request a letter of recommendation for my promotion to [Position]. I have been with the company for [Number] years and have consistently exceeded expectations in my current role.
- Key accomplishments and contributions.
- Specific skills and qualities that make you a suitable candidate for the promotion.
- How your promotion will benefit the company.
I understand the importance of your time, so I have attached my resume and a brief description of my qualifications for your reference. I would be grateful if you could provide me with a letter that highlights my abilities and suitability for the role.
Please let me know if you have any questions or require any additional information. I am available to meet with you at your earliest convenience to discuss my request further.
Thank you for your consideration.
Sincerely,
[Your Name]
Requesting a Recommendation Letter for a Job Application
Dear [Recipient’s Name],
I am writing to formally request a letter of recommendation from you for my job application to [Company Name]. I was fortunate to work under your guidance during my time at [Previous Company Name], and I am confident that you can provide a valuable perspective on my abilities and work ethic.
- Briefly describe your experience working under the recipient.
- Highlight your key accomplishments and skills.
- Explain why you believe the recipient is well-qualified to provide a recommendation.
I have attached my resume and a list of my qualifications for your reference. I understand that your time is valuable, so I would be happy to meet with you at your convenience to discuss my request further.
I am excited about the opportunity to work at [Company Name] and believe that my skills and experience make me an ideal candidate for the position. Your recommendation would be instrumental in supporting my application.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Requesting a Recommendation Letter for a Scholarship
Dear [Recipient’s Name],
I hope this email finds you well. I am writing to request a letter of recommendation from you for my scholarship application to [Scholarship Name]. As one of my professors, I am confident that you can provide a comprehensive assessment of my academic abilities and potential.
- State the name of the scholarship you are applying for.
- Explain why you believe you deserve the scholarship.
- Highlight your academic achievements and extracurricular activities.
- Describe how the scholarship will support your future goals.
I have attached my transcript and a personal statement for your reference. I understand that you have a busy schedule, so I would be happy to meet with you at your convenience to provide any additional information you may need.
Your recommendation would greatly enhance my application and demonstrate my commitment to academic excellence. Thank you for your time and consideration.
Sincerely,
[Your Name]
Requesting a Recommendation Letter for a Volunteer Opportunity
Dear [Recipient’s Name],
I hope this email finds you well. I am writing to request a letter of recommendation from you for my volunteer application at [Organization Name]. I have volunteered with your organization in the past and was deeply impressed by the impact it has on the community.
- State the organization you are applying to volunteer with.
- Describe your previous volunteer experience with the organization.
- Explain your motivations for volunteering and how your skills and experience would benefit the organization.
- Indicate the specific volunteer role or position you are applying for.
I have attached a copy of my resume and a brief description of my qualifications for your reference. I would be grateful if you could provide me with a letter that highlights my passion for service and my ability to make a positive contribution to your organization.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Requesting a Recommendation Letter for a Professional Development Program
Dear [Recipient’s Name],
I hope this email finds you well. I am writing to request a letter of recommendation from you for my application to the [Program Name] program. I have been working in the [Industry] industry for [Number] years and am eager to enhance my skills and knowledge through this program.
- State the name of the program you are applying to.
- Explain why you are interested in the program and how it aligns with your career goals.
- Highlight your relevant work experience and accomplishments.
- Describe how the program will benefit your professional development.
I believe that your recommendation would be invaluable as you have had the opportunity to observe my abilities and work ethic firsthand. I have attached my resume and a statement of purpose for your reference.
I would be grateful if you could provide me with a letter that emphasizes my qualifications and potential for success in the program. Thank you for your time and consideration.
Sincerely,
[Your Name]
Requesting a Recommendation Letter for a Business Loan
Dear [Recipient’s Name],
I hope this email finds you well. I am writing to request a letter of recommendation from you for my business loan application to [Lender Name]. I have been operating my business, [Business Name], for [Number] years and am seeking a loan to expand my operations.
- State the amount and purpose of the loan.
- Describe your business, its history, and its financial performance.
- Explain how the loan will benefit your business and create value for the lender.
- Provide details about your business plan and financial projections.
I have attached a business plan and financial statements for your reference. I believe that your recommendation would be instrumental in supporting my application and demonstrating the viability of my business.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Requesting a Recommendation Letter for a Character Reference
Dear [Recipient’s Name],
I hope this email finds you well. I am writing to request a letter of recommendation from you for a character reference check. I am currently being considered for the position of [Position] at [Company Name].
- State the purpose of the character reference.
- Explain why you are seeking a recommendation from the recipient.
- Highlight the traits and qualities that the recipient can attest to.
- Provide a brief overview of your experience and qualifications.
I have worked with you for [Number] years and have always valued your guidance and support. I believe that you are well-positioned to provide a comprehensive assessment of my character and work ethic.
I would be grateful if you could provide me with a letter that emphasizes my integrity, reliability, and commitment to excellence. Thank you for your time and consideration.
Sincerely,
[Your Name]
How to Write an Email Requesting a Recommendation Letter
What should I include in an email asking for a recommendation letter?
When writing an email requesting a recommendation letter, it is important to include the following information:
Subject: Request for Recommendation Letter
Body:
- Salutation: Dear [Recipient’s Name],
- Introduction: State your name and briefly explain why you are writing.
- Request: Politely ask for a letter of recommendation, stating the purpose.
- Qualifications: Highlight relevant experiences and accomplishments.
- Deadline: If applicable, mention the deadline for the letter.
- Guidelines: If any specific guidelines are provided, indicate that you will follow them.
- Closing: Express appreciation for their time and consideration, and provide your contact information.
When should I send a reminder about a recommendation letter?
It is appropriate to send a reminder about a recommendation letter a week or two after your initial request. In your reminder email, be polite and respectful, and briefly restate your request. You may also offer to provide any additional materials or information that could help the writer complete the letter.
How do I follow up on a recommendation letter?
Once you have received a recommendation letter, it is important to follow up and express your gratitude to the writer. You can do this by sending a thank-you note or email. In your message, be sure to thank the writer for their time and effort, and let them know how you plan to use the letter.
Hey there, thanks for hanging out with me and learning about how to craft the perfect recommendation letter email. I hope you found this helpful. If you’ve got any more letter-writing adventures, be sure to drop by again. I’ll be here, waiting with more tips and tricks. Take care and happy writing!