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Ask the Hiring Manager for a Cover Letter Email: A Template and Guide

Emailing a hiring manager to ask for a cover letter is a common practice that job candidates use to demonstrate their interest in a position and highlight their qualifications. By reaching out directly to the hiring manager, candidates can make a strong impression and increase their chances of being considered for the role.

How to Structure Your Email When Asking the Hiring Manager for a Cover Letter

Before reaching out to the hiring manager, it’s crucial to check the job posting carefully. Sometimes, it explicitly states that a cover letter is not required. If it is, then you should include one.

When writing the email:

  1. Use a professional email address.
  2. Keep the subject line concise and attention-grabbing. Example: “Request for Cover Letter Opportunity for [Job Title] Position.”
  3. Start the email with a formal salutation, such as “Dear [Hiring Manager’s Name]”.
  4. Introduce yourself and briefly mention the position you’re applying for.
  5. Explain why you’re reaching out to ask for a cover letter opportunity. For instance, you may not have had the chance to highlight a key skill or experience in your resume.
  6. Be polite and respectful, even if your request is not granted.

Here’s an email template you can use:

Subject: Request for Cover Letter Opportunity for [Job Title] Position
Body: Dear [Hiring Manager’s Name],

        My name is [Your Name] and I am writing to express my interest in the [Job Title] position at [Company Name]. I have carefully reviewed the job description and believe my skills and experience align well with the requirements.

        I understand that a cover letter is not required for this position. However, I would like to request the opportunity to submit one to further elaborate on my qualifications. I believe that a cover letter will allow me to provide additional insights into my experience in [Specific Skill or Experience] and how it would benefit your team.

        I am confident that I can make a significant contribution to your organization and I am eager to learn more about this opportunity. Thank you for your time and consideration.

        Sincerely,
        [Your Name]
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7 Professional Email Templates to Contact a Hiring Manager for Your Cover Letter

Requesting Specific Information about the Position

Dear [Hiring Manager name],

I am writing to express my keen interest in the [position name] position at [company name]. I believe my skills and experience align well with the requirements you have outlined in the job description.

I am particularly interested in learning more about the [specific aspect of the position]. Could you please provide me with further details about this aspect? I would also appreciate any insights you can share on the company’s current initiatives and the future direction of the department.

Thank you for your time and consideration. I look forward to hearing from you soon.

Sincerely,

[Your name]

Inquiring about the Status of Your Application

Dear [Hiring Manager name],

I am writing to follow up on my application for the [position name] position at [company name], which I submitted on [date].

I am very enthusiastic about the opportunity to contribute my skills and experience to your team. I am confident that my qualifications and abilities would make me a valuable asset to your organization.

I would greatly appreciate an update on the status of my application. Please let me know if there are any additional materials you need from me or if you have any questions regarding my candidacy.

Thank you for your time and consideration.

Sincerely,

[Your name]

Seeking Feedback on Your Cover Letter

Dear [Hiring Manager name],

I am writing to request your feedback on the cover letter I recently submitted for the [position name] position at [company name].

I am eager to improve my application and make it as strong as possible. I believe that your insights would be invaluable in helping me refine my cover letter and highlight my qualifications in the best possible light.

I would be happy to provide you with a copy of my cover letter for review. I am also open to scheduling a brief phone call or video conference to discuss my application further.

Thank you for your time and consideration.

Sincerely,

[Your name]

Expressing Interest in a Position Not Currently Advertised

Dear [Hiring Manager name],

I am writing to express my interest in potential job opportunities at [company name]. While I do not see any open positions that directly match my skills and experience, I believe that I would be a valuable asset to your team.

I have [number] years of experience in [industry] and have a proven track record of success in [specific areas]. I am confident that I can leverage my skills to contribute to the growth and success of your company.

I would greatly appreciate the opportunity to discuss my qualifications further and explore whether there are any suitable positions within the organization that would be a good fit for my experience.

Thank you for your time and consideration.

Sincerely,

[Your name]

Networking with the Hiring Manager

Dear [Hiring Manager name],

I am writing to introduce myself and express my interest in networking with you. I am a recent graduate from [university name] with a degree in [major].

I have been following [company name] for some time now and am particularly impressed with your company’s mission and values. I believe that my skills and experience would align well with your organization’s goals.

I would be honored to have the opportunity to connect with you and learn more about your current and future hiring plans. I am also open to any advice or guidance you can offer on my job search.

Thank you for your time and consideration.

Sincerely,

[Your name]

Following Up After an Interview

Dear [Hiring Manager name],

I hope this email finds you well.

I am writing to follow up on my interview for the [position name] position at [company name] on [date]. I want to thank you for taking the time to meet with me and share your insights on the role and the company.

I was particularly interested in your discussion of [specific topic from the interview]. I believe that my experience in [relevant area] would enable me to make a significant contribution in this area.

I am very interested in this position and believe that I have the skills and experience necessary to succeed in this role. I am eager to learn more about the next steps in the hiring process.

Thank you again for your time and consideration.

Sincerely,

[Your name]

Requesting a Referral

Dear [Hiring Manager name],

I hope this email finds you well.

My name is [your name] and I am a [your profession] with [number] years of experience in [industry]. I am currently seeking a [position name] position and I was referred to you by [referrer’s name].

I have reviewed the [position name] position at [company name] and I am confident that my skills and experience align well with the requirements. I am particularly interested in your company’s commitment to [specific company value].

I would be grateful if you could review my resume and provide me with any insights on the hiring process. I am also open to any referrals you may have within your network.

Thank you for your time and consideration.

Sincerely,

[Your name]

How to Request a Cover Letter from a Hiring Manager

Can I ask the hiring manager for a cover letter?

Yes, you can email the hiring manager to request a cover letter. In your email, state that you are interested in the position and would like to be considered. Politely ask if the hiring manager would be willing to provide a cover letter.

How should I word my request for a cover letter?

When requesting a cover letter, be polite and professional. Explain why you are interested in the position and why you believe you are a good fit. State that you will provide any additional information that the hiring manager may need.

What if I don’t get a response from the hiring manager?

If you do not receive a response from the hiring manager, do not be discouraged. You can follow up with an email or a phone call. However, be sure to be patient and respectful of the hiring manager’s time.

Well, that’s all for this one, folks! I hope you found this guide helpful in navigating the sometimes daunting task of contacting potential employers. Remember to keep it professional, follow the tips I’ve shared, and don’t be afraid to ask for what you need. Thanks for reading! If you have any more burning questions, feel free to drop by again. I’m always happy to help you tackle the job search with confidence.

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