Ask for Recommendation Letter Email Example: Craft a Compelling Request
Writing an effective email to request a recommendation letter is crucial for securing strong references that support your job search or academic applications. To craft an email that resonates with the recipient, it’s essential to use clear language, highlight your achievements, and show appreciation for their time and effort. This
Source prepory.com
Best Email Structure for Requesting a Recommendation Letter
When you need a recommendation letter, it’s crucial to craft a compelling request email. Here’s a detailed guide to help you create an effective and professional message:
1. Start with a Strong Subject Line
– Keep it concise and informative, e.g., “Recommendation Letter Request for [Job/Program]”
2. Salutation and Opening Paragraph
– Address the recipient formally, e.g., “Dear [Recipient’s Name]”.
– Start with a brief introduction and state the purpose of your email.
3. Highlight Your Connection and Qualifications
– Briefly mention how you know the recipient and your qualifications relevant to the specific job or program.
– Quantify your accomplishments whenever possible to showcase your skills and work ethic.
4. Specific Request for the Recommendation
– Clearly state that you are requesting a letter of recommendation.
– Provide details about the job or program you are applying for.
– Include any specific guidelines or formats provided by the hiring or admissions office.
5. Optional: Offer Materials for Reference
– Consider attaching your resume, transcript, or other relevant documents to make it easier for the recipient to write their letter.
6. Timeline and Deadline
– Specify the deadline by which you need the letter.
– If possible, provide the recipient with ample time to write and submit the letter.
7. Express Your Gratitude
– End with a sincere thank you for their time and consideration.
– Let them know that you respect their decision if they are unable to write the letter.
8. Contact Information
– Provide your contact information in case the recipient has any questions or requires clarification.
| Element | Description |
|---|---|
| Subject Line | Concise and informative, e.g., “Recommendation Letter Request for [Job/Program]” |
| Salutation | Formal address, e.g., “Dear [Recipient’s Name]” |
| Opening Paragraph | Introduce yourself and state the purpose of your email |
| Qualification Highlight | Quantify accomplishments and skills relevant to the job or program |
| Recommendation Request | Clearly state the request and provide specific guidelines |
| Optional Materials | Attach relevant documents for the recipient’s reference, if necessary |
| Timeline and Deadline | Specify the deadline for the letter submission |
| Gratitude | Express your sincere thanks for their time and consideration |
| Contact Information | Provide your contact information for follow-up |
Samples of Request for Recommendation Letters via Email
For Promotion within the Company
Dear [Recommendation Giver’s Name],
I hope this email finds you well.
I am writing to request a letter of recommendation in support of my promotion to [Position Name] within [Company Name]. I have been with the company for [Number] years and have consistently exceeded expectations in my current role as [Current Position Name].
I have attached my resume and a list of my key accomplishments for your reference. If you have any specific input or questions, please do not hesitate to contact me.
Thank you for your time and consideration.
Best regards,
[Your Name]
For a New Position in a Different Company
Dear [Recommendation Giver’s Name],
I am writing to request a letter of recommendation for my application for the [Position Name] position at [Company Name]. I have admired your work at [Company Name] and believe my skills and experience would be an excellent fit for this role.
I have been working in the [Industry] industry for [Number] years, with a proven track record of success. I possess exceptional [Skills and Experience], as detailed in my resume.
I would be grateful if you could highlight my strengths and accomplishments in your letter. I have attached my resume and a brief cover letter for your reference.
Thank you for your time and consideration.
Best regards,
[Your Name]
For Graduate School Admissions
Dear Professor [Recommendation Giver’s Name],
I hope this email finds you well.
I am writing to request a letter of recommendation for my application to the [Program Name] program at [University Name]. I am particularly interested in the [Area of Study].
In your class, [Course Name], I consistently demonstrated a strong work ethic, analytical thinking, and passion for learning. I believe your insights into my academic abilities and potential would be invaluable to the admissions committee.
I have attached my resume and transcripts for your reference. If you have any specific questions, please do not hesitate to contact me.
Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Professional License or Certification
Dear [Recommendation Giver’s Name],
I hope you are doing well.
I am writing to request a letter of recommendation in support of my application for the [License or Certification Name]. I believe your endorsement would significantly strengthen my application.
I have been working in the [Industry] field for [Number] years and have a proven history of [Skills and Experience]. I have also completed [Training or Education] that meets the requirements for this license or certification.
I have attached my resume and a copy of my training or education certificates for your reference. Please let me know if you have any specific questions or concerns.
Thank you for your time and support.
Sincerely,
[Your Name]
For a Scholarship or Grant
Dear [Recommendation Giver’s Name],
I hope you are having a productive day.
I am writing to request a letter of recommendation for my application to the [Scholarship or Grant Name]. I am honored to have been nominated for this prestigious award.
As you know, I am a [Year] student at [University Name] with a GPA of [GPA]. I am passionate about [Area of Study] and have been actively involved in [Activities and Accomplishments].
Your insights into my academic abilities, research experience, and potential would be invaluable to the selection committee. I have attached my resume and a copy of my transcript for your reference.
Thank you for your support and consideration.
Best regards,
[Your Name]
For a Volunteer Position
Dear [Recommendation Giver’s Name],
I hope you are having a wonderful day.
I am writing to request a letter of recommendation for my application to the volunteer position at [Organization Name]. I have been volunteering with [Organization Name] for [Number] years and have loved my experience.
In my volunteer role, I have consistently demonstrated [Skills and Experience]. I am confident that I can continue to make a valuable contribution to the organization in this new capacity.
I have attached my resume and a brief cover letter for your reference. If you have any questions, please feel free to contact me.
Thank you for your time and consideration.
Best regards,
[Your Name]
For a Specific Project
Dear [Recommendation Giver’s Name],
I hope this email finds you in good spirits.
I am writing to request a letter of recommendation for my project proposal, titled “[Project Title].” I am submitting this proposal to [Organization or Institution].
I believe your endorsement would add credibility to my proposal and help me secure funding. You have been a [Relationship or Affiliation with Recommendation Giver] and have witnessed my abilities in [Relevant Skills and Experience].
I have attached my project proposal and a list of my relevant qualifications for your reference. If you have any specific questions or require additional information, please do not hesitate to contact me.
Thank you for your thoughtful consideration.
Best regards,
[Your Name]
How to Request a Letter of Recommendation via Email
When should you send an email asking for a letter of recommendation?
When you are applying for a new job or scholarship, you may need to ask someone who knows you well to write you a letter of recommendation. This can be a daunting task, but it is important to do it professionally and respectfully.
Here are some tips on how to request a letter of recommendation via email:
- Start with a formal salutation.
Dear [Recipient Name],
- State your purpose clearly and concisely.
I am writing to request a letter of recommendation for [Organization Name].
- Explain why you are asking the person to write the letter.
I have known you for [Number] years and have always been impressed by your [Qualities].
- Provide the person with all of the necessary information.
This includes the deadline for the letter, the address where it should be sent, and any specific requirements.
- Express your gratitude.
I would be very grateful if you would consider writing me a letter of recommendation.
- Close with a formal closing.
Sincerely,
[Your Name]
Thanks for reading! If you found this article helpful, be sure to check out my other posts on writing recommendation letters. And if you have any questions, feel free to leave a comment below. I’m always happy to help.
In the meantime, keep writing those great letters of recommendation! You’re making a difference in the lives of your students, friends, and colleagues.