How to Ask for a Recommendation Letter via Email
Source prepory.com
Crafting a well-written recommendation request email is paramount in securing compelling letters of reference that effectively convey your professional strengths and abilities. These emails typically involve four key elements: identifying the purpose of the request, providing clear instructions, expressing gratitude, and ensuring promptness. Tailoring your request to the specific needs of the recipient and selecting appropriate sign-offs will enhance the effectiveness of your communication.
Crafting the Perfect Email to Request a Letter of Recommendation
Asking for a letter of recommendation can be a daunting task, but with the right approach, you can increase your chances of getting a positive response. Here’s a detailed guide to help you structure your request email:
Salutation
Begin with a formal salutation, such as “Dear [Recipient’s name].”
Introduction
* Briefly introduce yourself and remind the recipient of your connection or past interaction.
* State the purpose of your email: to request a letter of recommendation.
Details of the Recommendation
* Specify the type of recommendation you need (e.g., for a job application, graduate school program)
* Provide the deadline for the recommendation.
* If applicable, include information about the specific job or program you’re applying for.
Reasons for Requesting the Letter
* Explain why you’re asking this particular person for a recommendation.
* Highlight your past accomplishments and contributions that are relevant to the recommendation.
* Provide examples of your skills and abilities, supported by specific anecdotes or experiences.
Logistics
* Ask if the recipient is willing to provide a recommendation.
* Provide information on how the letter should be submitted (e.g., by email, mail, online form)
* Let them know if you’d be comfortable providing a draft of your resume or CV for their reference.
Follow-Up
* Thank the recipient for their time and consideration.
* Mention that you’ll follow up if they have any questions or need additional information.
Table: Formatting Template
| Element | Tips |
|—|—|
| Salutation | Formal and respectful |
| Introduction | Clear and concise |
| Details of Recommendation | Specific and relevant |
| Reasons for Requesting | Highlight your strengths |
| Logistics | Provide necessary information |
| Follow-Up | Express gratitude and indicate next steps |
Additional Tips
* Be polite and professional throughout the email.
* Proofread your email carefully before sending it.
* Send your email well in advance of the deadline.
* Be patient and respectful of the recipient’s time.
7 Professional Recommendation Letter Request Emails
For a Job Application
Dear [Recipient Name],
I hope this email finds you well.
I am writing to request a letter of recommendation for the position of [Job Title] at [Company Name]. I was particularly drawn to this role due to my [Relevant Skills or Experience].
I have been working in the industry for [Number] years, and I have a proven track record of success in [Relevant Areas]. I am confident that I have the skills and experience that [Company Name] is looking for.
I would be grateful if you could provide me with a letter that highlights my [Strengths and Accomplishments]. Your positive feedback would be an invaluable asset to my application.
Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Promotion
Dear [Recipient Name],
I am writing to request a letter of recommendation for my promotion to the position of [Promotion Title]. I have been with [Company Name] for [Number] years, and I am currently serving as [Current Position].
During my time at [Company Name], I have consistently exceeded expectations in my role and taken on additional responsibilities. I am confident that I have the skills and experience necessary to be successful in the promotion I am seeking.
I would appreciate it if you could provide me with a letter that emphasizes my [Relevant Accomplishments and Skills]. Your recommendation would be instrumental in my application for the promotion.
Thank you for your support and guidance.
Sincerely,
[Your Name]
For a Scholarship
Dear [Recipient Name],
I am writing to request a letter of recommendation for the [Scholarship Name] scholarship. I am a [Year] year student at [University Name], majoring in [Major].
I have a strong academic record and am involved in several extracurricular activities that demonstrate my [Leadership, Service, or Other Qualities]. I am also passionate about [Area of Interest] and believe that this scholarship would provide me with the opportunity to pursue my academic goals.
I would be grateful if you could provide me with a letter that highlights my [Academic Achievements, Character, and Potential]. Your recommendation would be an important factor in my application for the scholarship.
Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Graduate Program
Dear [Recipient Name],
I am writing to request a letter of recommendation for my application to the [Graduate Program Name] at [University Name]. I am a recent graduate of [Undergraduate Institution], where I majored in [Major].
During my undergraduate studies, I developed a strong foundation in [Relevant Subjects] and gained experience in [Research, Leadership, or Other Relevant Activities]. I am particularly interested in [Research Area] and believe that the [Graduate Program Name] would provide me with the opportunity to pursue my research interests.
I would appreciate it if you could provide me with a letter that highlights my [Academic Abilities, Research Experience, and Potential for Success]. Your recommendation would be crucial in my application for the graduate program.
Thank you for your support and guidance.
Sincerely,
[Your Name]
For a Fellowship
Dear [Recipient Name],
I hope this email finds you well.
I am writing to request a letter of recommendation for the [Fellowship Name] fellowship. I am a [Profession] with [Number] years of experience in [Relevant Field].
I am passionate about [Area of Interest] and believe that the [Fellowship Name] would provide me with the opportunity to make a significant contribution to this field. Through my work, I have consistently demonstrated my [Skills, Abilities, and Accomplishments].
I would be honored if you could provide me with a letter that highlights my [Potential for Success, Leadership Skills, and Impact on the Field]. Your recommendation would be an invaluable asset to my application for the fellowship.
Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Business Loan
Dear [Recipient Name],
I am writing to request a letter of recommendation for my business loan application with [Bank Name]. I am the owner of [Business Name], a [Type of Business] that I have been operating for [Number] years.
My business has a strong track record of profitability and growth. In the past year, we have achieved [Specific Financial Results]. I am requesting a loan to expand our operations and invest in new equipment.
I would appreciate it if you could provide me with a letter that highlights my [Business Accomplishments, Financial Stability, and Creditworthiness]. Your recommendation would help me secure the loan and support the growth of my business.
Thank you for your support.
Sincerely,
[Your Name]
For a Personal Reference
Dear [Recipient Name],
I hope you are doing well.
I am writing to request a personal reference letter for my [Purpose of Reference, e.g., Rental Application, Character Reference]. I have known you for [Number] years, and I have always valued your [Positive Qualities, e.g., Integrity, Kindness, or Work Ethic].
I would be grateful if you could write a letter that speaks to my [Relevant Character Traits or Skills]. Your recommendation would be an important factor in [Purpose of Reference].
Thank you for your time and consideration.
Sincerely,
[Your Name]
How to Write a Professional Request for Recommendation Letter Email
How can I politely request a recommendation letter via email?
Subject: Request for Recommendation Letter
Dear [Recipient’s Name],
I hope this email finds you well.
I am writing to respectfully request a letter of recommendation from you. I am currently applying for [Job Title] at [Company Name], and your experience and insights as [Your Relationship to Recipient] make you a highly valuable source of feedback.
I have always greatly appreciated your guidance and mentorship, and I believe that your letter of recommendation would significantly enhance my application. I am particularly interested in highlighting my skills in [Skills or Experiences].
Would you be willing to write a letter of recommendation for me? I would be grateful if you could submit the letter by [Deadline]. I have attached my resume for your reference.
Thank you sincerely for your time and consideration.
Best regards,
[Your Name]
What should I include in an email requesting a recommendation letter?
Subject: Recommendation Letter Request for [Job Title]
Dear [Recipient’s Name],
I am writing to request a letter of recommendation for my application to [Job Title] at [Company Name]. I am seeking your recommendation specifically because of your [Experience or Relationship] with me.
In the email, I would include the following information:
- A brief description of the job you are applying for and the company.
- Why you are requesting a recommendation from the recipient.
- The deadline for submitting the letter.
- Information on where the letter should be sent.
- A thank-you note for their time and consideration.
What if I haven’t worked with the person for a long time?
Subject: Recommendation Letter Request – [Recipient’s Name]
Dear [Recipient’s Name],
I am writing to request a recommendation letter for my application to [Job Title] at [Company Name]. I know it has been some time since we worked together at [Company Name], but I remember our time there fondly.
In the email, I would emphasize:
- The positive impact they had on your career.
- Specific examples of your work together that highlight your skills and abilities.
- Reiterate why you are requesting their recommendation.
Thanks for hanging in there with me, and I hope I’ve given you some useful tips. If you’re still struggling, don’t give up! Just keep reaching out to people, and eventually, you’ll find someone who’s willing to write you a letter of recommendation.
And remember, even if you don’t get a letter of recommendation from everyone you ask, don’t be discouraged. Just focus on the people who do support you, and use their letters to your advantage.
Thanks for reading, and I’ll catch you later!