Ask for a Recommendation Letter Email Sample: Polite Requests for References
Source prepory.com
Recommendation letters play a crucial role in the job application process, serving as valuable endorsements from former colleagues or supervisors. As a job seeker, knowing how to effectively request a recommendation letter is essential. This guide provides an email sample to aid job seekers in crafting a professional request that yields positive results.
How to Write a Recommendation Letter Request Email
When requesting a recommendation letter, it is important to be polite and professional. Here is a suggested structure for your email:
Paragraph 1: Introduction
Start by introducing yourself and reminding the recipient who you are. Briefly state the purpose of your email, which is to request a letter of recommendation.
Paragraph 2: Explanation
Explain why you are requesting a recommendation letter. Be specific about the position or program you are applying for. If there are any specific qualities or experiences that the recipient can attest to, be sure to mention them.
Paragraph 3: Details
Provide the recipient with all the necessary details about the recommendation letter. This includes the deadline, the format of the letter (e.g., email, snail mail), and any specific instructions from the organization you are applying to.
Paragraph 4: Expression of Gratitude
Thank the recipient for their time and consideration. Express your appreciation for their willingness to write you a letter of recommendation.
### Additional Tips:
- Keep your email brief and to the point.
- Proofread your email carefully before sending it.
- Follow up with the recipient if you do not receive a response within a few days.
### Table: Sample Email Template
| Element | Example |
|—|—|
| Salutation | Dear [Recipient’s name], |
| Introduction | I hope this email finds you well. My name is [Your name] and I am [Your position]. |
| Explanation | I am writing to request a letter of recommendation for [Position or program]. I have worked closely with you for [Number] years and I believe that you are well-suited to attest to my skills and experience. |
| Details | The deadline for the letter is [Deadline]. I would appreciate it if you could submit the letter via [Format]. |
| Gratitude | Thank you for your time and consideration. I look forward to hearing from you soon. |
| Closing | Sincerely, |
| Name | [Your name] |
7 Sample Ask for a Recommendation Letter Email Templates
For a Job Application
Dear [Recipient Name],
I hope this email finds you well.
I am writing to ask if you would be willing to write me a letter of recommendation for my job application to [Company Name]. I understand you were my [Position] at [Previous Company] from [Start Date] to [End Date].
In my previous role, I was responsible for [List of Responsibilities]. I believe that your experience working with me would provide valuable insights on my skills, work ethic, and contributions to the team.
The deadline for the application is [Date]. I would be grateful if you could provide me with the letter of recommendation by [Date].
Thank you for your time and consideration.
Best regards,
[Your Name]
For a Scholarship or Grant
Dear Professor [Recipient Name],
I hope this email finds you in good spirits.
I am writing to request a letter of recommendation for my scholarship application to [Scholarship/Grant Name]. I am a [Year] student majoring in [Major] at [University].
In your class, [Course Name], I was consistently impressed by your expertise and enthusiasm. I believe that you can attest to my academic abilities, research skills, and potential for success in my field.
The scholarship requires two letters of recommendation. I would be honored if you would consider writing one for me.
The deadline for the application is [Date]. I kindly request that you provide me with the letter of recommendation by [Date].
Thank you sincerely for your time and support.
Respectfully,
[Your Name]
For a Professional Development Program
Dear [Recipient Name],
I hope this email finds you well.
I am writing to request a letter of recommendation for my application to the [Program Name] program at [Organization]. I understand you were my [Position] at [Previous Company] from [Start Date] to [End Date].
Through my previous work experience, I have developed a strong foundation in [List of Skills]. This program would provide me with the opportunity to further enhance my skills and knowledge.
I believe that your positive experience working with me would be valuable for the selection committee. I would be grateful if you could provide me with a letter of recommendation highlighting my work ethic, leadership qualities, and potential for growth.
The deadline for the application is [Date]. I would appreciate it if you could submit the letter of recommendation by [Date].
Thank you for your time and consideration.
Best regards,
[Your Name]
For a Promotion
Dear [Recipient Name],
I hope this email finds you in high spirits.
I am writing to ask if you would be willing to write me a letter of recommendation for my promotion to [Position]. I have been with [Company Name] for [Number] years, and I believe that I have consistently exceeded expectations in my current role.
During my time here, I have been responsible for [List of Responsibilities]. I have also [List of Accomplishments].
I am confident that I have the skills and experience necessary to succeed in the [Position] role. A letter of recommendation from you would be a valuable addition to my application.
I understand that you are busy, so I would be grateful if you could provide me with the letter of recommendation by [Date].
Thank you for your time and consideration.
Best regards,
[Your Name]
For a Transfer to Another Department
Dear [Recipient Name],
I hope this email finds you in good spirits.
I am writing to request a letter of recommendation for my transfer to the [Department Name] department. I have been with [Company Name] for [Number] years, and I have enjoyed my time in my current role.
However, I believe that my skills and experience would be a valuable asset to the [Department Name] department. I am eager to learn new things and take on new challenges.
I understand that you were my [Position] in my current department. I believe that you can attest to my work ethic, dedication, and ability to work well with others.
I would be grateful if you could provide me with a letter of recommendation that highlights my skills and potential for success in the [Department Name] department.
Thank you for your time and consideration.
Best regards,
[Your Name]
For Leaving the Company
Dear [Recipient Name],
I hope this email finds you well.
I am writing to request a letter of recommendation as I am leaving [Company Name] to pursue a new opportunity at [New Company]. I have been with [Company Name] for [Number] years, and I have enjoyed my time here.
During my time here, I have been responsible for [List of Responsibilities]. I believe that I have consistently exceeded expectations in my role, and I am proud of the contributions I have made to the company.
I would be grateful if you could provide me with a letter of recommendation that highlights my skills, work ethic, and contributions to [Company Name].
Thank you for your time and consideration.
Best regards,
[Your Name]
How to Request a Recommendation Letter via Email
What steps should you take when requesting a recommendation letter via email?
To request a recommendation letter via email, follow these steps:
- Subject line: Clearly state the purpose of your email, such as "Request for Recommendation Letter."
- Introduction: Begin with a formal salutation, such as "Dear [Name of recommender]." Express your gratitude for their consideration and state your purpose for reaching out.
- Reminder: Briefly remind the recommender of your relationship or past experience with them. Highlight any specific qualities or accomplishments that you believe they can attest to.
- Reason for request: Explain why you are seeking a recommendation letter and how it will be used. For example, you might mention that you are applying for a specific job or graduate program.
- Deadline and submission method: If there is a deadline for submitting the letter, be sure to include it. Also, indicate whether the letter should be submitted electronically or by mail.
- Additional information: If necessary, provide any additional information that the recommender may need to write the letter, such as the recipient’s name and contact information.
- Closing: End the email with a polite request for their consideration and thank them for their time. Use a formal closing, such as "Sincerely," followed by your name.
How to suggest a specific position for the recommendation letter?
When suggesting a specific position for the recommendation letter, be clear and direct. Use specific language to indicate the title or type of role that you are applying for. For example:
"I am writing to request a recommendation letter for my application to the position of Senior Marketing Manager at XYZ Company."
By providing specific information, you help the recommender tailor their letter to highlight the skills and experiences that are most relevant to the position you are seeking.
How to handle it if the recommender does not respond to your initial email?
If you do not receive a response to your initial email within a few days, it is acceptable to follow up with a polite reminder. Be respectful of the recommender’s time and schedule, and avoid sending multiple emails in a short period.
In your follow-up email, you can reiterate your request and provide any additional information that you believe may be helpful. You might also suggest a specific date or time for them to reply.
For example:
"Dear [Name of recommender],
I hope this email finds you well.
I am writing to follow up on my previous email, in which I requested a recommendation letter for my application to XYZ Company.
As the deadline for submitting the letter is approaching, I would appreciate it if you could let me know whether you are able to write the letter. If you are unable to help, I would understand and would not want to take up any more of your time.
Thank you for your consideration.
Sincerely,
[Your name]"
Hey there! Thanks for stopping by and checking out my guide on writing recommendation letter emails. I hope you found it helpful! If you have any more questions or need further assistance, please don’t hesitate to reach out. I’m always here to help. In the meantime, feel free to explore other resources and tips on our website. Catch you later!