ACH Remittance Advice Email Sample: Guide to Formatting and Content
Source www.worldremit.com
An ACH remittance advice email sample offers a crucial medium for businesses and individuals to manage electronic funds transfers. A remittance advice conveys transaction details between the sender (originator) and the receiver (beneficiary). It typically includes payment information, such as the amount, date, and electronic fund transfer (EFT) number. By incorporating these essential elements, an ACH remittance advice email sample serves as a valuable tool to facilitate seamless financial transactions and streamline communication among parties involved in an electronic funds transfer.
Best Structure for an ACH Remittance Advice Email
A well-structured ACH remittance advice email ensures timely and accurate payment information to your vendors. Here’s a breakdown of an optimal structure:
Subject Line: Clearly state “ACH Remittance Advice” followed by the vendor name and invoice reference.
Body:
- Salutation: Greet the vendor with a customized message, such as “Dear [Vendor Name],”.
- Introduction: Explain the purpose of the email as being to provide remittance details for a specific invoice or invoices.
- Invoice Details: List the individual invoices that are being paid, including their invoice numbers, amounts, and payment dates.
- Payment Information: Indicate the total amount being remitted, the method of payment (e.g., ACH transfer), and the anticipated delivery date of the funds.
Attachment:
- Table of Remittance Details: Provide a comprehensive table outlining the following information for each invoice paid:
| Invoice Number | Invoice Amount | Payment Amount | Payment Date |
|---|---|---|---|
| INV-12345 | $100.00 | $95.00 | 2023-03-08 |
| INV-12346 | $50.00 | $45.00 | 2023-03-08 |
Note: If there are any deductions or discounts applied, clearly list them in the table with separate rows.
Call to Action: If applicable, request the vendor to confirm receipt of the funds or contact you if they have any questions.
Closing: End the email with a professional closing, such as “Thank you for your business” or “We value our partnership.”
ACH Remittance Advice Email Sample
New ACH Remittance Advice
Dear [Recipient’s Name],
We are pleased to provide you with the enclosed ACH remittance advice for the recent payment processed on your behalf.
Please review the remittance advice carefully to ensure the accuracy of the information provided.
Revised ACH Remittance Advice
Dear [Recipient’s Name],
Please disregard the previous ACH remittance advice we sent you on [previous date]. We have discovered an error and have enclosed a revised remittance advice for your records.
We apologize for any inconvenience this may have caused.
Delayed ACH Remittance Advice
Dear [Recipient’s Name],
We are writing to inform you that there will be a slight delay in your ACH remittance. The payment is now scheduled to be processed on [new date].
We apologize for any inconvenience this may cause and appreciate your understanding.
ACH Remittance Advice for Multiple Invoices
Dear [Recipient’s Name],
We are providing a single ACH remittance advice for the following invoices:
- Invoice [Invoice 1 Number]
- Invoice [Invoice 2 Number]
- Invoice [Invoice 3 Number]
Please review the remittance advice to confirm the total amount paid and the allocation of funds to each invoice.
ACH Remittance Advice for Partial Payment
Dear [Recipient’s Name],
We have processed a partial payment of [amount] via ACH to your account.
Please note that the remaining balance of your invoice is [remaining amount]. We will continue to process payments as they become due.
ACH Remittance Advice for Refund
Dear [Recipient’s Name],
We are issuing a refund of [amount] to your account via ACH.
The refund has been initiated to correct a previous overpayment or error on our part.
ACH Remittance Advice with Payment Details
Dear [Recipient’s Name],
Please find below the details of your recent ACH payment:
- Amount: [amount]
- Payment Date: [date]
- Originating Account: [originating account details]
- Beneficiary Account: [beneficiary account details]
- Remittance Reference: [remittance reference number]
If you have any questions about this payment, please do not hesitate to contact us.
What is an ACH Remittance Advice Email?
An ACH remittance advice email is an electronic message that provides details about an ACH (Automated Clearing House) payment. It typically includes the following information:
- Entity: Sender’s name, address, and contact information
- Attributes: Payment amount, date, and reference number
- Values: Receiver’s name and account information
- ACH remittance advice emails are used to provide businesses with a record of their ACH payments. They can also be used to track payments and resolve disputes.
What does an ACH Remittance Advice Email Contain?
An ACH remittance advice email typically contains the following information:
- Entity: Sender’s name, address, contact information, etc.
- Attributes: Payment date, payment amount, reference number, etc.
- Values: Receiver’s name, account number, routing number, etc.
- ACH remittance advice emails can also include additional information, such as invoice details, purchase order numbers, and remittance instructions.
How is ACH Remittance Advice Email Used?
ACH remittance advice emails are used for a variety of purposes, including:
- Entity: Tracking payments
- Attributes: Resolving disputes
- Values: Reconciling bank statements
- ACH remittance advice emails can also be used to improve cash flow management and automate payment processes.
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